Please
read the following carefully: 
It is expected that assembly participants will have opportunities to talk
with booth sponsors, do something at the booth, and, even if in some small way,
EXPERIENCE the ministry sponsoring the booth.
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The
assembly is at the Grand Wayne Center (Fort Wayne, IN), Friday, June 8 through
Sunday June 10, 2007.
The
Festival of Booths will be in the Anthony Wayne Ballroom.
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Each
group is limited to ONE 6' table, which has about a 10'X10' floor space. Please
make your own arrangements for covering the table.
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Set-up
for the booths will begin the morning of Friday June 8, no earlier than 9:30.
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While
the booth area will be available to assembly participants throughout the assembly,
WE EXPECT YOUR BOOTH TO BE STAFFED during two times designated for booth
exploration: Friday 11:30 a.m. to 2:30 p.m. and Saturday 4:30 to 6:30 p.m.
Staffing
during the Saturday time is essential. These times may change slightly as the
agenda for the assembly evolves over the next two months.
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You
may dismantle your booth after Saturday's festival time. All materials must be
removed from the space by 12:00 noon on Sunday.
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We
encourage giveaways and interactive participation with those who visit the Festival
of Booths display area. If you are thinking about giving away food or large items,
please check with Bill Gafkjen about what is possible under arrangements with
the convention center. Please prepare for about 800 attendees.
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As
in the past, we will sponsor a drawing for the giving of "prizes" at
the banquet on Saturday evening. "Winners" will be drawn from cards
filled out and submitted by assembly participants while perusing the Festival
of Booths just before the banquet.
Please begin to think creatively and generously
about what your ministry might be able to contribute as a prize for this event
and indicate your contribution on the registration request form.
Each booth
sponsor will be limited to two gifts and all gifts will need to be submitted to
assembly planning team members before 5:00 p.m. on Saturday.
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PLEASE
NOTE: The drawing for these prizes is done by synod staff and planning
team members in quick and efficient fashion during the banquet. To do so requires
careful planning, preparation, and execution. We are unable to accommodate organizations
who want to do their own drawing and have synod staff give out the prize at the
banquet. If you do your own drawing, please make your own arrangements for delivery
of the prize to those whose names you draw.
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Please
return the booth reservation request form to Bill Gafkjen by Friday April 13.
Download and print booth reservation request form.
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Booth
space reservations are separate from both hotel and assembly registrations. These
registration forms are included with this mailing and have been mailed to congregations
and rostered leaders. They are also available via the synod web site (as are the
booth reservation form and other materials): www.iksynod.org.
Please make these arrangements according to directions found in those materials.
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Please
pay careful attention to the information requested on the form. For example,
the synod is NOT able to supply electronic equipment (e.g. TVs, VCRs) for the
Festival of Booths.
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Please
also note that the convention center charges a fee for each electronic connection.
In the past, this cost has been borne by the assembly budget. This year we expect
booth sponsors to pay for their electrical hook-up. The cost is $25.00 per
connection. For synod committees, this amount will be charged to your committee's
program budget line. Others will be billed after the assembly if a check is not
included with your reservation form.
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Wireless
internet access is available in the Anthony Wayne Ballroom, the location of the
Festival of Booths. Cost is $10.00 for 12 hours of access. Users will need
to open their computer's wireless internet software on site to access the network
and then register and enter a credit card number to activate the service.
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| If
you would like your booth to be adjacent to the booth or booths of other organizations,
please make this clear on your reservation request form. We will do our best to
honor such requests, but cannot guarantee success in doing so. Please also remember
that you will not be able to change your booth location on site. |
engage
assembly participants in interesting and inspiring interaction